Privacy Policy
Last updated: September 09, 2026
The Ekegusii platform (ekegusii.co.ke) is a cultural and language preservation project dedicated to documenting and celebrating the Abagusii people's language and heritage. This Privacy Policy explains how we collect, use, and protect your personal information in accordance with the Kenya Data Protection Act, 2019.
1. Who We Are
The Ekegusii platform is operated as a community-driven language preservation initiative based in Kenya. For any privacy-related inquiries, you may contact us at: hello@ekegusii.co.ke.
2. Information We Collect
We collect only what is necessary to run this platform. This includes:
a) Information you provide voluntarily
- Contributions: When you submit a word, phrase, proverb, or correction, we collect your name and optionally your email address.
- Contact messages: If you reach out to us via a contact form or email, we retain your name, email address, and message content.
b) Information collected automatically
- Usage data: Pages visited, time spent, browser type, and device information collected via analytics tools.
- Cookies: We use essential session cookies to keep the site functioning correctly. No advertising cookies are used.
3. How We Use Your Information
We use the information we collect to:
- Review and moderate your language contributions
- Communicate with you about the status of your submission
- Improve the quality and accuracy of content on the platform
- Respond to your enquiries or feedback
- Monitor and improve site performance and user experience
We do not sell, rent, or share your personal data with third parties for marketing purposes.
4. Legal Basis for Processing
Under the Kenya Data Protection Act, 2019, we process your personal data on the following grounds:
- Consent — you voluntarily submit your name and email when making a contribution.
- Legitimate interests — to operate and improve a public-interest cultural platform.
- Legal obligation — where required to comply with Kenyan law.
5. Data Retention
We retain contribution data (including your name and email) for as long as the platform is active and the content is relevant. If your contribution is declined, associated personal data is removed within 90 days. You may request earlier deletion at any time.
6. Your Rights
Under the Kenya Data Protection Act, 2019, you have the right to:
- Access — request a copy of the personal data we hold about you
- Rectification — ask us to correct inaccurate data
- Erasure — request that we delete your data
- Objection — object to how we process your data
- Portability — receive your data in a structured, machine-readable format
To exercise any of these rights, email us at hello@ekegusii.co.ke. We will respond within 21 days.
7. Cookies
We use only essential cookies required for the platform to function (e.g. session management). We do not use tracking cookies, advertising cookies, or third-party marketing cookies. You can disable cookies in your browser settings, though some features may not work as expected.
8. Third-Party Services
We may use the following third-party tools, each with their own privacy policies:
- Email delivery — to send you submission status notifications
- Analytics — to understand how the site is used (no personally identifiable data is shared)
9. Children's Privacy
The Ekegusii platform is a general cultural resource accessible to all ages. We do not knowingly collect personal data from children under the age of 13 without parental consent. If you believe a child has submitted personal data without consent, please contact us and we will remove it promptly.
10. Data Security
We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. Our platform uses HTTPS encryption and access to personal data is restricted to authorised administrators only.
11. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. Continued use of the platform after changes constitutes acceptance of the updated policy.
12. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us at hello@ekegusii.co.ke.
